this post was submitted on 12 Aug 2024
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That is not how you deal with angry customers. FFS, I'm getting mad thinking about some simpy little ass-kisser coming at me all sweetness and light.
That tells me several things:
Acting like this is how customer-facing people get their ass chewed. Hell, I all but get mad right along with the customer!
"Wait a minute, stop. Are you telling me (repeat the highlights of their getting screwed story)?!"
That's a powerful way to get on the same side, and if you're good, your are on the customer's side. Also, see how I asserted control over the conversation instead of letting them build steam? Your method is an industrial strength, demon powered, steam boiler.
But what if the complaint is somewhat irrational?
"Yeah, I get it, same crap happened to me (when.. offer a true one-liner story of a similar woe you experienced). Look, that's just how it is when (offer a true explanation for the issue, understaffed or whatever, but keep it low-key or you're giving them more bitching ammo)."
If I got a feel for the person, I may even borderline cuss under my breath. "... oh for ... sake... Did they really tell you that?!" I may actually cuss if it's that kinda conversation. This let's them know you care, you're engaged with their story.
I could go on forever, and I have the experience and background to back it up, but here's the only thing you need to know to win with customers. Are you ready?
Treat them like an acquaintance, maybe a friend of a friend who came to you for help. Because they came to you for help and it's your job to provide that help. If you can't treat your customer like a real human being, get out of the business.
--from Carpe Jugulum, by Terry Pratchett.
I'm pissing in the wind here. If y'all won't take instruction and insist on being bullied, go on with your bad self. Personally, I had my ass beat quite enough in grade school, so I learned some social skills.
https://theoatmeal.com/pl/senior_year/pe
I understand sir but we can't accept returns for items you didn't purchase from us is there anything else I can help you with?
Nope. Here's how talking to them like a human works:
"C'mon man! Where did you buy that thing? Here? Get me a receipt, or at least pull one off the shelf, then I can help. C'mon, give me something to work with here!"
See how I put it back on them to take action and took control of the conversation? "You do a thing, I'll try to help from there. Quid pro quo, super simple stuff.
YMMV depending on the store's policies and the customer, but you get the idea. Do not ever back down on bullies, call them out while offering options. A hard "NO" is always a fail.
My first tech support job, had a guy going off on me about a thing, think it was where we had genuinely done him wrong. I'm new, I'm stunned, not used to being talked to like that.
"Wait a minute! Sounds like we "fucked up whatever", and I got ideas on fixing that, but are you mad at me personally?"
And then I shut the fuck up, let him struggle. (Didn't plan this, just spurted it out.)
"Well... no... it's just a very frustrating situation."
"I'd be mad if I was you. So look, let's start over and nail this down. I have a couple of ideas, but I need to get the story straight."
I'm empathizing, I'm listening, and I'm not pretending to do so. I really am. Customers smell fear disingenuous bullshit almost more so than fear.
When I worked in retail my manager would've written me up for talking like that